Both on the website and during the registration process, attendees are asked whether they have any specific needs — covering accessibility requirements as well as dietary preferences and requirements such as allergens, vegan or vegetarian options, and faith-based dietary guidelines. The message is clear and open: “We want to make our congress as accessible and inclusive as possible. Do you have specific needs or require support to participate fully? Please let us know, so that we can work together to ensure you have an enjoyable experience.”
Sustainability added value: Inclusion starts before the event begins. By asking about individual needs at the point of registration, the organiser can prepare thoughtfully and personally — ensuring that no attendee arrives to find their needs overlooked. This proactive approach shifts accessibility from a reactive afterthought to a built-in standard, making full participation possible for everyone from the very first moment of contact.